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Frequently Asked Questions (FAQs)


Got questions? Check out the FAQs below to see if we can help.

COVID-19

If I choose to live off-campus during the Fall 2020 and Winter 2021 quarter, will I lose my housing guarantee?

  • If you choose to live off-campus in the Fall 2020 and Winter 2021 quarter, you will NOT lose your housing guarantee. If you wish to live on-campus in Spring Quarter 2021, you will have to sign up for the waitlist (which typically opens up in late-February). At that time, based on inventory, you may have to wait until space opens up to live on campus. Choosing to stay home in the Fall and Winter quarter due to remote learning will NOT affect your future housing guarantee, just understand that it might take some time, based on what housing is available when you sign up for the waitlist to live on campus. Please click here to visit the housing waitlist site.

I'm planning on living off-campus for the 2020-2021 academic year and I won't be living with my parents. My financial aid package defaults to "living with parents," does that mean that I'll receive less financial aid?

Given the situation with COVID and UC San Diego’s Return to Learn, your initial financial aid package will be based on a Living with Parent budget which is now reflected on your 2020-21 TritonLink.

  • If you will be living with your parents for the 2020-21 academic year, no action is required.
  • If you will be living off campus, but not with parents or family, contact the Financial Aid & Scholarship Office at finaid@ucsd.edu stating your correct housing status (either Living On-Campus or Living Off Campus). If you are updating your status to Living Off Campus, please provide supporting documentation, such as a copy of your lease showing your name and rental dates for 2020-21.

Please note the deadline to submit this documentation to adjust fall financial aid is October 16th, 2020, but to ensure your financial aid accurately reflects your housing status we recommend submitting documentation as soon as possible prior to the Fall fee deadline. 

Will the whole Fall quarter be entirely online, or will I have to go back to the classroom at some point?

  • On May 8, 2020, Chancellor Khosla sent the following update to the UC San Diego community: 

"We are currently planning to offer Fall Quarter courses across all divisions, colleges, programs and majors through a combination of in-person and remote instruction. The Educational Continuity Task Force (which includes administration, Senate, and student leaders and subject matter experts) is working closely with academic units to iteratively develop a fall portfolio of courses that offers the most engaging educational experience possible for all students while also adhering to public health and safety guidelines. [...]

As you prepare remote or blended courses in the coming months, many resources are available to support [our]students."

Additional updates will be posted on https://coronavirus.ucsd.edu/ and sent to your UC San Diego email. Please make sure to check and read your emails on a regular basis as this is UC San Diego's official form of communication.

If I am participating in a summer program that conflicts with CASP 101, will I lose my scholarship?
 
  • If a student will be participating in a summer program (Summer Bridge, SSSP, PATH, summer internships, summer jobs, family commitment, etc.) you may request an exception from CASP 101. Students must still complete their CASP student registration even if they are not attending CASP 101.
Please keep in mind that CASP 101 is one of the many program opportunities that you will be highly encouraged to participate in throughout your time at UC San Diego.

How do I fulfill my academic advising requirement?

  • For all first-year students, you will still be asked to meet with your academic advisor twice per quarter, during your first year. Each College will provide different options for students can fulfill their advising requirements. For more information on how to set up an appointment or attend virtual walk-in hours, please contact your undergraduate college through the Virtual Advising Center (VAC) at http://vac.ucsd.edu

How do I fulfill my mentoring meeting requirement?

  • For first-year students, please contact your CPL (through the text they sent you) for instructions on how to set up a remote meeting with them. 

Basic Needs

  • The Basic Needs Center & Triton Food Pantry will remain open with modified hours for Summer Session I and II (closed from 6/15/20 - 6/26/20) For more information about resources available to students regarding food, housing, or other needs, please visit the Basic Needs website at https://basicneeds.ucsd.edu/covid/index.html

Counseling & Psychological Services

  • Counseling services and resources are available to students throughout the Summer of 2020. Students can call Counseling and Psychological Services (CAPS) at (858) 534-3755. For more information on what services are available and how to set up an appointment during COVID-19, please visit https://caps.ucsd.edu

What do I do if I am feeling ill? 

  • Student Health Services will remain open for regular business hours for Summer 2020. All students who are experiencing illness are being encouraged to call 858-534-3300 or contact the SHS Advice Nurse through MyStudentChart before going into Student Health Services, or if you have questions. This is free to any UCSD student regardless of insurance. Students with mild illnesses (no fever or shortness of breath) are encouraged to stay at home and socially distance themselves until they feel better.

For more information on how to access MyStudentChart at Student Health Services, please click here to see a step-by-step tutorial on how to access the site.

For more information regarding Student Health Services and COVID-19, please visit https://wellness.ucsd.edu/studenthealth/resources/health-topics/Pages/Coronavirus.aspx

Who can I talk to if I have any additional questions? 

  • All the CASP staff, including student staff, are still available and are working remotely. You can click here to view our availability and contact methods. You can also always email us at casp@ucsd.edu or leave a voicemail with a call back number at (858) 534-8366. 

Scholarship Funding

How can I apply for this scholarship?

  • The Chancellor’s Associates Scholars Program does not have an application. Student eligibility and determination are administered through the Financial Aid & Scholarship Office and Undergraduate Admissions.
  • One institution or organization through an Individual nominator can nominate up to 2 candidates during the UC application process. The application process, deadlines, and eligibility requirements are assessed annually by the Financial Aid & Scholarship Office and Undergraduate Admissions.

How much money will this scholarship award me?

  • First-year admitted first-year students will receive $10,000 per academic year for four years. First-year admitted transfers will receive $10,000 per academic year for two years.

How many years will I receive the scholarship?

  • Entering first-year students will receive the scholarship funding for up to four years and will retain the scholarship benefits during their tenure at UCSD. Entering transfer students will receive for up to two years and will retain the scholarship benefits during their tenure at UCSD.

What happens if I don’t graduate in two years (transfers)/four years (first years)?

  • Students who stay longer than two years(transfer)/four years (first years) will continue to be a part of the Chancellor’s Associates Scholars Program. Students can still take advantage of academic support programs and events the CASP office will organize. However, students will no longer receive the Chancellor’s Associates Scholarship or receive guaranteed on-campus housing.

Can my CASP scholarship cover my College Orientation?

  • A financial aid student, who has enough financial aid to cover all of their fees and tuition, can have their Orientation Fee paid with their fall financial aid disbursement.

What is TRIP and should I sign up for it? 

  • TRIP (Triton Registration Installment Plan) is a payment plan for tuition and fees only. CASP students are typically awarded other forms of financial aid that cover the cost of tuition and fees. If you are thinking about joining TRIP, we’d encourage you to first have a conversation with The Financial Aid and Scholarships Office, before signing up for TRIP.  Please note that TRIP is not a plan used for Housing and Dining expenses.

I'm planning on living off-campus for the 2020-2021 academic year and I won't be living with parents. My financial aid package defaults to "living with parents," does that mean that I'll receive less financial aid?

Given the situation with COVID and UC San Diego’s Return to Learn, your initial financial aid package will be based on a Living with Parent budget which is now reflected on your 2020-21 TritonLink.

  • If you will be living with your parents for the 2020-21 academic year, no action is required.
  • If you will be living off campus, but not with parents or family, contact the Financial Aid & Scholarship Office at finaid@ucsd.edu stating your correct housing status (either Living On-Campus or Living Off Campus). If you are updating your status to Living Off Campus, please provide supporting documentation, such as a copy of your lease showing your name and rental dates for 2020-21.

Can I get my Orientation Fee deferred?

  • Orientation Fees are handled by the individual colleges and are not something the CASP Office or the Financial Aid Office typically get involved with. We suggest emailing your college dean to inquire as to their specific policy.

Please note the deadline to submit this documentation to adjust fall financial aid is October 16th, 2020, but to ensure your financial aid accurately reflects your housing status we recommend submitting documentation as soon as possible prior to the Fall fee deadline.

GPA and Academic Commitments

Is there a minimum GPA requirement to maintain the scholarship?

  • Students must maintain Good Academic Standing to maintain the scholarship funding and must meet the scholarship program commitments to remain in the scholarship program.

How many times per quarter do I need to meet with my academic advisor to maintain scholarship eligibility?

  • You need to meet with your College academic advisor a minimum of two times per academic quarter for your first year at UC San Diego.  You will be asked to check in a minimum of one time per academic quarter with your College academic advisor during your second year. Students do not need to provide documentation to CASP after their meeting with their college advisor.

 When do I begin receiving priority registration benefits?

  • Students who are part of the Chancellor’s Associates Scholars Program, and maintain their eligibility requirements, receive priority class registration for every quarter they are a registered student at UC San Diego. A students’ priority registration begins the Winter Quarter of their first year at UCSD and continues afterward.

How will the scholarship be distributed to me?

  • The $10,000 scholarship award will be evenly distributed to you throughout the academic year ($3,333.00 paid evenly over 3 academic quarters).

What happens if I drop a class and I go below 12 units?

  • If you a thinking about dropping a class and will be going below 12 units (which is considered full-time student status for UC San Diego), we highly encourage students to meet with their college academic advisor and the Financial Aid & Scholarship office. Depending on when a student drops a class, it might affect their Financial Aid package in different ways.

Can I be a part-time student and still be a part of CASP?

  • Students can request to go into part-time status and still be a part of the Chancellor’s Associates Scholars Program. However, we highly encourage students to visit the Financial Aid & Scholarship to receive information on how their financial aid package will be affected by change in status.
  • Additionally, part-time status may impact a student’s housing situation. If a student is thinking about going part-time, please contact Pa Chia Vue at Housing, Dining, and Hospitality.

If I take a quarter off, will I lose my scholarship?

  • Students can take a quarter off without losing their Chancellor’s Associates Scholarship. If students will be withdrawing from a quarter, they must first meet with their college academic advisor office to complete the official withdrawal process with their college. They must also inform the Financial Aid & Scholarship office about their withdrawal to pause their scholarship for the quarter they will be absent.

 

Housing

Does the scholarship cover my housing?

  • Yes, not only will you have guaranteed housing (as long as you meet all housing deadlines) but your entire housing costs will be covered at the beginning of every quarter. Please note: your housing costs are dependent on the housing choices that you make as well as which dining plans you select. In some cases, the scholarship will cover these expenses, but if you select a single room and the largest dining plan, the scholarship will not cover 100% of these fees.

Is the scholarship money available during the housing prepayment deadlines (which typically occur prior to when my scholarship is disbursed)?

  • CASP students are not required to make a $450 prepayment to complete the housing contracting process and will be presented with an alternative form to complete instead. For questions, please email housingcontracts@ucsd.edu.

What special housing guarantee do I get?

  • Incoming CASP first-year students get four years of housing if all housing deadlines are met.  Four years is defined as 12 consecutive quarters beginning with Fall Quarter and excluding summers.  Incoming CASP Transfer students get two years of housing if all housing deadlines are met.  Two years is defined as 6 consecutive quarters beginning with Fall Quarter and excluding summers.

 Does studying abroad affect my housing guarantee?

  • No, as long as you are attending a UC-sponsored study abroad program.  However, your study abroad time does not extend your housing guarantee.  Your housing guarantee continues to lapse while you are studying abroad. 

Do I get priority with my housing assignment and room selection? 

  • No, all housing assignments and room selection lottery time assignments are completely random. 

Can I still get guaranteed housing if I’m planning on living in family housing?

  • Yes, students can still receive guaranteed housing even if they’re planning on living in family housing. However, students must contact Housing, Dining, and Hospitality, to know more about their deadlines and requirements.

If I decide to live off-campus, does the CASP scholarship cover my housing? How would I pay for expenses off-campus?

  • All financial aid which includes the CASP award is first disbursed to your student account. The student account includes fees and tuition, bookstore charges and if living on campus, and on-campus housing charges.

    Once all charges are paid with the financial aid awards (each quarter), if there are excess funds, we will refund them to you.

    If you choose to live off of campus, the same process will occur, however, there won’t be any on-campus housing charges, so we will refund you the amount of financial aid AFTER the tuition and fees are paid.

    Budgeting is an important aspect of this choice. Financial Aid is disbursed 3 times a year (Fall, Winter, and Spring).

    Your off-campus rent will be due every month. So your Fall financial aid refund will need to assist with all of your off-campus expenses, from September, October, and November. The Winter financial aid would happen in December. And so on.

    Keeping a budget will be critical to help you have enough funding to keep you throughout the full year.

When will I find out my room assignment (for incoming freshmen and incoming transfers)? 

  • Room assignments will be available in late August.  All students with housing contracts will be contacted via email once that information is available. 

I need to change my dining plan and/or housing installment payment plan.  How can I do that?  

  • To change your housing installment payment plan, please log into the Housing Portal and fill out a housing installment payment plan change form. If you need to change your dining plan, please reach out to CASP at casp@ucsd.edu.

What is the move-in process like for Fall Quarter? 

  • Move-in for new undergraduate residents will be staggered over a three-day period (Jan. 2-4, 2021). New residents will receive an email with a link to sign up for their move-in date and time through the Housing Portal. Students will be able to select a move-in date and time starting Dec. 15.

    Students who miss their scheduled move-in time and date will need to arrive at the testing site the following morning. Overnight stay options are available with local hotels at pre-negotiated rates. Students would be responsible for these costs. Students arriving after Jan. 4 will need to go to Price Center for testing and to receive their move-in wristband.

    In order to limit the number of non-residents inside the residential facilities, new residents can only bring two move-in assistants. Returning students will NOT be allowed to bring any move-in assistants or other visitors inside the residential buildings.

    All students (new and returning) will be tested when they arrive for the winter quarter move-in. New students will participate in testing through a structured drive-through, similar to the fall undergraduate move-in process. Returning students will test through self-administered testing kits at their residential location within 24 hours of their arrival. All students will be tested again on Days 5 and 10 after arrival. If a student tests positive, they will be moved to designated campus isolation housing, where basic needs will be met and food will be delivered to the unit. They will also receive care from Student Health and Well-Being Services.

    Students must maintain physical distancing and wear a face covering while in their residential units (except in their personal bedroom and shower). Guests in residential buildings or visiting between units are not allowed.

Where can I find more information about any changes to on-campus housing and dining services due to COVID-19?

  • Please visit HDH's COVID-19 FAQ for more information.  Check back regularly for updates.

Where can I find more information regarding off-campus housing?

Summer Session, Study Abroad, and Global Seminars

Does my scholarship cover Summer Session?

  • No, the Chancellor’s Associates Scholarship award only applies for the regular academic school year including Fall, Spring, and Winter quarters but excludes all summer sessions.

Will my scholarship help me to pay for summer housing?

  • No, you have guaranteed housing on campus during the summer (given deadlines are met) but financial aid will not apply to cover the costs

Will this scholarship help to cover the costs of Global Seminars?

  • This scholarship does not cover any summer expenses including Global Seminars.

Will this scholarship help me fund my study abroad program?

  • If you travel abroad through EAP, all your financial aid, including the $10,000 Chancellor’s Associates Scholarship, will carry over to help cover your study abroad costs. However, it will not apply during summer abroad programs. Contact the Programs Abroad Office and financial aid office for more detailed financing plans concerning your specific travel abroad program.
  • If you travel abroad through OAP, only state and federal aid will carry over to help pay for your costs. No UCSD-based aid, including this scholarship, will help to finance your costs. This applies to both the regular academic year and all summer sessions.

UCDC

Will this scholarship help to cover the costs for UCDC?

  • All your financial aid, including all UCSD-based aid such as this scholarship, will help to cover the costs for UCDC. However, this scholarship only applies for Fall, Winter, and Spring quarters and so will not apply for UCDC during the summer. Speak directly with the Academic Internship Office for more detailed UCDC budgeting concerns.

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Have a question? Feel free to contact us at casp@ucsd.edu for more information.